Position Objective:
Serve as a key member of the Production Services (ProS) team and all ATOMIC productions, managing the details of day to day and on-site operations.
Core Responsibilities:
- Create and maintain production documents including but not limited to petty Cash Report, Contact Sheet, Radio Lists, Credential Lists.
- Assist in budgeting process and work within budgets over the course of the project.
- Oversee Production Assistants (PAs) including time management and assigning tasks in both on-site and in office settings.
- Oversee the Production Office including setting up on-site office with furniture and supplies and equipment, managing credential desk, managing or assisting with crew catering/craft services, manage rentals and schedule of runners/vehicles, coordinating usage of street with street team.
- Assist with hotels, flights and other crew related travel logistics.
- Administrate ProS payroll including set up and management of temporary staff interface with CAPS.
- Management of the final Production archive which includes all schedules, invoices, relevant communication, etc.
- Assist the ProS team with client development, vendor and venue research, database management and other duties, as time allows.
Organizational Relationships:
- For general operations the Production Coordinator reports to the Sr. Director of Production
- On projects, the Production Coordinator reports to the Production Manager.
- The Production Coordinator works closely with the Director of Production, Producers, Production Manager, and other members of the production team including vendors and clients.
- Production Assistants will report to the Production Coordinator.
Desired Knowledge, Skills and Abilities:
- Excellent communicator with professional writing and verbal communication skills, as well as excellent listening skills.
- Problem-solving abilities, extremely resourceful.
- Strong organizational skills.
- Excellent interpersonal skills: ability to “read” and work with many personality types.
- Time management.
- Excellent computer skills including but not limited to Office suite.
- Ability to manage staff and delegate tasks.
- Interest in learning and growing within team.
- Experience in the live event industry.
- Experience working with brand communications and project management.
- Experience managing people.
- CPR training beneficial but not required.
- A current passport is beneficial but not required.
Physical Requirements:
- Must be able to lift 20 lbs.
- Work on-site often goes long hours, can require a great deal of standing.
Work Environment:
- This position is based either in Lititz, PA or in a work from home environment.
- Travel will be required.
- Job sites will be both indoor and outdoor locations.
- Work on the Rock Lititz campus, a strong community providing opportunities to connect and socialize with employees from nearly 30 other live events focused companies.
- Great health insurance offerings including medical, dental and vision coverage options for employees and their family members
- Company paid Life Insurance and Short-term Disability Insurance
- Everyone starts with 20 days of paid time off, as well as wellness, volunteer and bereavement days.
- 401k plan with 3% employer contribution after 2-months of service.
- Discretionary Bonus Program