Office COORDINATOR

Position Objective

Help keep the ATOMIC workplace running smoothly by managing day-to-day office needs, supporting communications, and creating great experiences for employees and guests. Work across ATOMIC teams, clients, and Rock Lititz partners to keep things organized, welcoming, and running seamlessly.

Core Responsibilities

1. Culture / One ATOMIC – Every employee plays a role in shaping and sustaining our culture. How we show up and engage matters. Inputs include:
   1. Work at “mastering” our skills while “modelling” ATOMIC values of respect, curiosity, collaboration, resourcefulness, flexibility, and caring candor.
   2. Contribute to the development of a safety culture. 
   3. “Other duties as assigned” is part of our team culture. While we have individual roles and responsibilities, one constant is help and support for each other.
   4. The dynamic nature of the live events industry requires flexibility to work overtime, including early mornings, evenings and weekends, as dictated by project schedules and client needs.
2. Maintain Lititz office spaces including coordinating with cleaning services, vending/coffee services, placing supply order requests, stocking common areas, organizing facilities work and repair requests as needed.
3. Partner with our team to welcome and assist visitors, giving key visits the ATOMIC “flair” as well as ensuring security and safety measures are maintained.
4. Perform first-level assessment of facilities issues and coordinate repairs, vendor support, and building services as needed. Track and organize facilities work requests, ensuring issues are prioritized, followed through, and resolved in a timely manner.
5. Handle and distribute incoming/outgoing mail, email, and phone communication.
6. Responsible for managing the calendar for the CEO, coordinating numerous meetings and events, including scheduling requests from employees seeking time, and collaborating closely with a range of stakeholders.
7. Develop content for employee communications including internal TV screens and company intranet.
8. Support ATOMIC committees with communication and events.
9. Engage with various Rock Lititz groups to share and gather community news and updates.
10. Complete local errands from time to time as needed.

Desired Knowledge, Skills and Abilities

• Self-starter; works independently
• Highly organized
• Strong written and verbal communication
• Adapts easily to different working styles
• Professional and friendly with all levels and external contacts
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) on Mac and PC
• Familiar with phone systems, teleconferencing, and office equipment
• Able to manage relationships, schedules, and follow-through on work requests

Organizational Relationships

The Office Coordinator reports to the VP of Engagement & Impact and works closely with other members of the leadership team, and employees throughout the company.

Credentials and Experience

• Minimum 3 years of administrative management experience.
• Minimum 2 years’ experience coordinating facilities vendors (cleaning, maintenance, repairs, services)
• Experience interacting with visitors, clients, or external partners
• Experience working in a fast-paced, team-oriented environment

Physical Requirements

• Ability to perform typical office tasks using a computer and phone in a typical office environment.

Work Environment

• Typical office environment.
• Based in office at our Lititz, PA headquarters. This is an in-office position and is not a remote position.